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Office Administrator

Job description

Coldwell Banker is currently seeking an Office Administrator to work out of our Tahoe City office.
The Office Administrator is responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager and assisting the agents, the Office Administrator may play a key part in coordinating all the activities involved in advertising, listing, sales and closings of properties. They may also be involved in handling expenses, disbursements and reporting.
Essential Duties and Responsibilities:

  • Manage all aspects of listings including: process listings, sales and closings in Trident, audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements to attorneys.
  • Manage MLS, company websites including new listings into MLS, company website, Realtor. com: attach property photo as soon as property is listed, schedule all advertisements including previews, features, open houses, buyers guide and newspaper while maintaining advertising budget.
  • Support sales associates with on-boarding and processing upon affiliation, educate sales associates on phone and other office systems, order business cards, name badges, provide consistent level of support in the processing of all sell/buy transactions.
  • Complete branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports.
  • Complete all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues.
Job Requirements:
  • High School Diploma or equivalent.
  • Two or more years experience in a customer centric business environment with administrative responsibility.
  • Proficiency in Microsoft Office Suite including Word, Excel and Outlook. Proficiency in PhotoShop and Adobe.
  • Creative problem solving skills. Strong communication skills, verbal and written.
  • Ability to interact successfully with both internal and external customers at all levels.
  • Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interests and discounts.
  • Ability to multi task, prioritize and be flexible with changing business needs in a team environment.
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